If an Event Committee made up of
President
Vice President
Treasurer
Secretary
Public Relations
Camp Coordinator
Rule Book Coordinator & Rules Committee Coordinator
Race Director
Starter
Timer
Chief Car Steward / Inspector
Chief Motorcycle Steward / Inspector
Fire Extinguisher System Specialist
Safety Crews
and any new positions that come out of these new changes such as a Volunteer Coordinator, Pre Stage Marshall.
Is it possible that such a group could have two meetings prior to Speedweek say November and January (after entries have closed).
Instead of a face to face meeting, a "teleconference" type set up could occur without too much setting up? ( It is common practice in Organisations like ours that suffer the Tyranny of Distance )
This would ensure that all those involved in the running of the event are clear about what the event will look like number wise, how many new entrants there will be and everything that is required planning wise can be put in place well before Speedweek.
The info gained from these meetings could then be shared with any designated Assistants by the relevant Committee members.
Pete
