For everyone's information, here is the confirmation email that you will receive when you nominate for a job at Speed Week 2018.
I think the information it contains is good for all.
Thanks for your nomination(s) which are now confirmed, we do appreciate it and hopefully, you will enjoy the experience.
Please check the schedule now, sometimes there are clashes and I may have to fit you in but it will be the same day same time. Otherwise I will email you.
As outlined in the guidelines, the position(s) you have volunteered for are now your responsibility. If for some reason you cannot perform the duties, it is up to you to find someone to replace you where possible.
So far as what you have to do, hopefully, it will be fairly self-explanatory, some positions will have duties described in the volunteer register pages.
We can do as much planning as we like, but each year is different, the major variable being the weather, so you will need to be flexible in your attitude and bring an open mind.
When you report for your job remember to sign off on the jobs sheet to confirm that you have done your duty.
Jobs sheets are held by your area official or you can sign off at the registration caravan.
Volunteering is mandatory for entrants and if you don't sign off on your job, your speeds will not be recorded in the event results. If the official for your job is not there just wait he will be there soon.
During the racing week, our aim is to be ready to start racing at 8.00am each day, so if you have a morning shift, you will need to be at your station ready to go at that time. Afternoon sessions will usually start at 1.00pm, same deal you should be at your station ready to go.
If you have any requirements or if there are any issues during your duty or at any time for that matter let the coordinator or myself know so that we can try to do something about it. (If we don't know we can't fix it)
Come prepared for working in the sun especially during the hours of 10am to 4pm; bring a wide brimmed hat, sunglasses, a long sleeved shirt and some sunscreen. Depending upon the job your doing you many need gloves, or ear plugs as well.
Cold water and sunscreen are available at the registration caravan.
If you have a portable UHF radio bring that to and tune it to Channel 10.
If you need a safety vest one will be provided for you, please return it at the end of your shift.
Information for Entrants
ENTRY FORM
Entrants help us help you. Please ensure that you have fully completed your 2017 entry form, including;
* Entry Number
* Member Name
* Vehicle Class and codes (Engine Displacement / Category) (Check the Rulebook)
* Vehicle Type (Car or Truck / Motorcycle)
* Vehicle Description (Year / Make / Model)
* Vehicle Colour
ENTRY NUMBER
You must display your ENTRY NUMBER (which in most instances is also your member number) and your class details in a prominent location on your vehicle, so that other entrants and spectators are aware of what class you are running in.
The driver/rider name is optional and not required by officials.
Your inspected sticker will also have your ENTRY NUMBER printed on it. The starter has been instructed to look for your inspected sticker and relay this number to the timer. The Starter will also be taking a photo of the sticker afixed to your vehicle which will be date stamped so as to confirm the ENTRY NUMBER on the vehicle at the time it ran. If your inspected sticker is damaged, replacement inspected stickers can be supplied by registration.
MULTIPLE RIDER / DRIVERS
If there are multiple drivers/riders, each one will have their own entry number and this is what needs to be displayed when they are in control of the vehicle. No other entry numbers are to be visible at that time. And don't forget to change your inspected sticker as well!
MULTIPLE CLASSES
If a vehicle is entered in multiple classes, by default the first class will use the driver/riders member number. For each subsequent class (and entry) a prefix number will be added to your member number, for the first class change your entry number will be 9+member number. If you have another class change your entry number will be 8+member number and so on. And don't forget to change your inspected sticker as well!
These are temporary numbers and apply for this event only.
USE OF ANOTHER NUMBER
If an entrant has permission to use another number other than their member number, this will now become their entry number.
This has to be documented with Registration
HOW IT'S DONE
Many cars with multiple drivers now have a slide in card holder in the rear side window, it is an easy job to just swap the card as the driver changes. For those that want to sign write their vehicle that’s fine, but you will still need to obscure entry details that are not being used.
The hardest to display details are the naked bikes, we suggest fitting a panel with your entry number and class details on the side of the frame under the seat that can be easily unbolted (or nylon ties) and swapped over.
These changes have been introduced to make it less confusing for the starters and start line volunteers and to provide consistency of the information given to the timers.
For details on vehicle numbering, go to Section 2L “Number/Class designation” in the Rulebook.
Class detail, engine breaks and codes for;
Cars can be found online at -
http://www.dlra.org.au/carclass.htm
and for motorcycles at -
http://www.dlra.org.au/mcycle.htm
or in the DLRA Rulebook - Cars Section 5 and Motorcycles Section 7D
If you're still having trouble contact the Category Representatives or Technical Inspectors see the complete list at -
http://www.dlra.org.au/contacts.htm
If you wait and present at Speed Week registration with an incomplete entry form, you will be instructed to take it away and not bring it back until it is complete. We don't want a queue of other entrants behind you standing there waiting for you to finish filling out your entry form.
And remember you don't get to Technical Inspection until you have completed your entry form. The technical inspectors will be too busy inspecting vehicles for competitors that have completed their entry forms to waste their time with you. Do it now!!
Any questions please ask now.