Track Set Out
1. Description
The set out of the tracks is undertaken on the Thursday morning prior to Speed Week usually by the Event Coordinator and the Technical Chairman along with a contracted surveyor.
2. Responsibility
It is the Responsibility of the DLRA officials to undertake a thorough assessment of the surface of the lake using GPS to determine the best location for the tracks. The ideal location may also be dependent upon standing water or moisture in the salt or the actual surface of the salt.
Once the tracks have been surveyed and marked the Event Coordinator can instruct the track grooming to commence.
3 Duties
- Retrieve and return equipment from container at DLRA Camp.
- Supervise the surveyor to place the survey marks as required.
- Errect and remove track markers
- Errect and remove mile markers
- Errect and remove Track Exit Banners
- Place and remove Track Exit Cones
- Errect and remove Track Clear Flags
- Errect and remove Return Road Flags
3.1 Volunteer Instructions
On the day of your duty, you report direct to Event Coordinator.
Make sure you sign the Volunteers Book next to your name.
The morning session is from 8.00am to about 12.00 noon.
The afternoon session starts at about 1.00pm till 5.00pm or close of business on that day.
You must be ready to start your shift at these times.
Make sure you have a hat, sunglasses, sun cream, snacks. Water is provided at the Registration Van and there are portable toilets through out the pits. As you will be in your own vehicle and out on the track, I would strongly recommend you have you own esky
Please read this information about avoiding Dehydration and recognising Heat Exhaustion or Heat Stroke.
4. Tasks
4.1 Set Up
SURVEY MARKERS
The survey markers are a large spike in the salt with a descriptive ribbon attached. These survey markers will have a cone placed beside them for ease of location on both Tracks #1 & #2..
The left side of Track #1 will have survey pegs from 0 to 9 miles.
The right side of the track 1 will only be survey pegged from Mile 2 through to 5th Mile.
The survey pegs will be the same relative location on the left side of Track #1, as the right side of Track #1.
The left side of the Track #2 will have survey pegs from 0 – 4miles & the right side will only have survey pegs at 2 & 3 miles
TRACK MARKERS
Track markers will be black shade cloth 700mm x 700mm mounted on 2 x 25mm x 800mm poles (orange plastic) the bottom of the shade cloth will be a salt level. Both sides of Tracks #1 & #2 will be marked at ¼, ½, ¾ and mile points through the full length of the tracks.
1. On the left side of the Track #1 place a marker with it’s nearest to track pole at survey peg mile 0 (without losing the survey peg), by drilling a 25mm hole vertically, 75mm deep. Place a pole in this hole and then with marker flag in place mark the location of the second pole and drill so flag is firm between the two poles at right angles to the track.
2. Then move to the next survey peg (Mile 1) and place a marker as described above but 1 metre approx. to the south of the survey peg and in line with the inside pole of the previous marker, this is to clear the timing equipment.
3. Now with assistance of another, place markers at ¼, ½, & ¾ mile or approx. 400m apart between these 2 markers, by sighting along the inside posts with the aid of binoculars if required.
4. Repeat steps 2 & 3 to the Ninth Mile.
5. On the right side of Track #1 with the assistance of another person, use a piece of rope held firmly between the 2 survey pegs at Mile 2, set a knot in the rope to create a measure to use where there are no survey pegs when placing markers on right side of track. (as per steps 1, 2, 3 & 4).
6. Use the above technique lay out the track markers on Track #2.
MILE MARKERS
Mile markers are yellow with black mile number approx. 1m square mounted on 2 x 25mm orange plastic poles. Mile markers are placed on the right side of Track #1, 3m off the edge and in line with the Track Markers so as to clear timing equipment & on the left side of Track #2.
These mile markers are erected the same way as track markers, but may need guy ropes.
Mile markers start at Mile 1 through to Mile 9 inclusive.
NB. Mile marker at Mile 2 ¼ approx 1m square on orange poles, second timing lights.
TIMING LIGHTS
Timing lights and recording / transmitter boxes to be set up by Chief Timer and crew, see Timing Set Up.
ALTERNATE TRACK MARKERS
In the event of Track #1 being "flipped", the markers from the right side of Track #1 are re-laid out to the left side of Track #1 as per point 5 above.
TRACK EXIT MARKERS
Track exit signs are 1m x 2m of orange netting with black word EXIT on them mounted on 2 x 25mm plastic poles, these signs are to be placed approximately 100M after the 3rd mile through to the 9th mile markers, 3 metres from the right side of Track #1, and on the left side of Track #2 after the 1st mile and through to the 4th mile markers.
Exit signs to be erected in the same manner as mile markers.
TRACK CLEARANCE FLAGS
Track clearance flags are placed 150m off the right edge of Track #1 along exit lanes. They are 4m tall blue Bali flags. Drill a 25mm hole vertically, 100mm deep fit flag onto pole then place pole firmly into the hole.
EXIT LANES
Exit lanes are placed approximately 100 metres after the 1/2 mile marker from mile 3 1/2 through to mile 9 1/2. They are marked with orange cones every 100m along a 500m arc, which is best formed by turning off the track at 80 Km/h in a vehicle then using the tyre tracks as a guide to place cones forming a 500m arc to the return road.
RETURN ROAD Track #1
Return road runs parallel with, & 500M to the right of Track #1.
At the end of Track #1 there will be a orange mesh panel errected across the track with the arrows indicating direction to return road.
The Bali flags are erected in the same manner as clearance flags & mesh panel the same as track markers.
RETURN ROAD Track #2
Return road tapers from 500M at 3ml to 200M at the start line, on the left of Track #2.
The return roads are marked with 5m tall orange Bali flags on both tracks 1 & 2.
At the end of Track #2 there will be a orange mesh panel errected across the track with the arrows indicating direction to return road.
The Bali flags are erected in the same manner as clearance flags & mesh panel the same as track markers.
4.2 During the event
The only track work required will be if a marker is destroyed or in the event of a bad surface, Track #1 is "flipped".
4.3 Pack Up
At the conclusion of Speed Week all equipment is to be collected, packed away and returned to the storage containers at the DLRA camp. There will be a person dedicated to ensuring that the contaner is packed appropriately.
5. Knowledge and Skills
6. Equipment
- GPS and track layout plan and coordinates document
- UHF Club radios
- 13 large orange witches hats to temporarily identify survey marks
- 13 yellow mile markers. 2 sets: Track #1 is 1 to 9, Track #2 is 1 to 4.
- 78 black track markers. 2 sets: Track #1 is 54, Track #2 is 24.
- 2 End of Track orange mesh panels
- 8 Exit Track Signs. 2 sets: Track #1 is 6, Track #2 is 2.
- 40 Exit Lane orange cones. 2 sets: Track #1 is 30, Track #2 is 10.
- 8 Track Clear Blue Bali Flags. 2 sets: Track #1 is 6, Track #2 is 2.
- 13 Return Road Orange Bali Flags. 2 sets: Track #1 is 9, Track #2 is 4.
7. Escalation
- For clarification of details during speed week, refer to Event Coordinator.